DFA is hiring (January 9, 2023)

The Department of Foreign Affairs is looking for applicants for the following positions:

  • Administrative Officer I(Consular Officer)- CO Cebu
  • Economic Diplomacy and Systems Research Assistant-Contract of Service
  • HR Technical Assistant-Contract of Service
  • Voter Registration machine Operator Assistant-Contract of Service
  • Administrative Assistant II-Contract of Service
  • Computer Maintenance Technologist I-Contract of service
  • Computer Programmer I- Contract of service
  • Computer Programmer I (ioS developer)- Contract of service
  • Data Machine Operator I- Contract of service

Administrative Officer I(Consular Officer)- CO Cebu

Compensation: Salary Grade 10 (Php 22,190.00)
Number of Vacant Positions: One (1)
Item Number: OSEC-DFAB-ADOF1-206-2018
Place of Assignment: 4th Floor Pacific Mall-Metro
Mandaue, UN Ave. cor. MC Briones St., Brgy. Estancia, Mandaue City, Cebu

CSC Prescribed Qualification Standard:

Education: Bachelor’s degree relevant to the job
Training: None required
Experience: None required
Eligibility: Career Service Professional/Second Level Eligibility

Preferred Qualification Standard:

Education: Bachelor’s degree in Foreign Service, Diplomatic and Consular Affairs, Public Administration, Business Administration, Human Resource Management, or other related courses;
Training: With at least 4 hrs training in Customer Service Orientation, Microsoft operation and other relevant training
Experience: With at least 1 year experience in Customer Service and other related experience
Eligibility: Career Service Professional/Second Level Eligibility

Additional Qualifications:

❖ Able to do data entry operation rapidly without sacrificing accuracy;
❖ Written and oral proficiency in English and Filipino;
❖ Responsible and diligent in the required work; and
❖ Excellent interpersonal skills to be able to deal pleasantly, accurately and swiftly with the public and
consular office staff — in person, email, and on the phone

General Functions of the Position:

❖ Perform consular-related functions, such as front-end processing of passports, authentication, assistance to nationals (ATN) function, and public information;
❖ Provide general information on consular matters;
❖ Process passport / authentication applications;
❖ Release or issues passports/ authenticated documents;
❖ Verify names in the look-out-list database;
❖ File, maintain and manage passport records and supporting documents;
❖ Encode passport/ authentication applications;
❖ Capture applicants’ biometrics;
❖ Encode passport records and create master list;
❖ Compose/draft correspondence on concerns pertaining to administrative, personnel or consular matters.
❖ Arrange meetings;
❖ Answer telephone inquiries or refer them to the appropriate person or office concern.

Economic Diplomacy and Systems Research Assistant-Contract of Service

Salary: Php 40,000.00 / month
Number of Vacant Positions: One (1)
Office Location: Office of the Undersecretary for Multilateral Affairs and International Economic Relations (OUMAIER), DFA Main Building, Roxas Blvd. Pasay City

Minimum Qualifications:

❖ Filipino citizen;
❖ Graduate of a Bachelor’s degree in Economics, Business, Statistics, Industrial Engineering, International Relations and/or Trade, or other relevant degrees;
❖ At least two (2) years work experience in any private or government enterprise, preferably in an ISO-accredited organization, division or unit
❖ Oral and written communication skills, particularly in drafting communications;
❖ Computer skills (MS Word, Excel, Powerpoint);
❖ Experience in MS Access or in programming in an advantage
❖ Pays attention to details; and
❖ Can work independently and collaboratively.

General Functions of the Position:

A. Oversee workflow process enhancements which include, but are not limited to the following:

  1. Overseeing task accomplishment tracking
  2. Supporting the establishment and compliance to workflow processes
  3. Management of the Division’s databases and information repositories B.
  4. The position will involve tasks involving substantive (subject matter) output of the Division such as:
  5. Drafting communications to stakeholders (i.e. other DFA Offices and Foreign Service Posts, other
    government agencies, and private enterprises and organizations)
  6. Helping or organizing special projects (e.g. business missions, workshops, meetings, courtesy
    calls, etc.)
  7. Conducting research and analysis on Philippine economic objectives and business trends
  8. Provide support for administrative task

HR Technical Assistant-Contract of Service

Salary: Php 17,899.00 / month
Number of Vacant Positions: One (1)
Office Location: Human Resources Management
Office, DFA Main Building, Roxas Blvd. Pasay
City

Minimum Qualifications:

❖ Filipino citizen;
❖ Bachelor’s degree in Statistics, Information Technology or other related courses;
❖ Has a strong knowledge/background in Computer and Microsoft operations;
❖ Should be knowledgeable in google workspace (google sheet formula, mail merge, etc.)
❖ Good oral and written communication skills;
❖ Data Analysis

General Functions of the Position:

❖ Updates the database of the Department’s web-based Personal Services Itemization and Plantilla of Personnel (PSIPOP)
❖ Updates the records of personnel in the Human Resource Information Services (HRIS) platform
❖ Generates HRIS report monthly
❖ Updates and maintains the unit’s working matrices in google sheet format
❖ Drafts Notices of Step Increment (NOSI) and Notices of Salary Adjustment (NOSA) in google document format
❖ Assists in drafting transmittal memo and/or fax for NOSA and NOSI
❖ Manages and organizes digital files in google workspace
❖ Performs other clerical tasks as assigned by superiors

Voter Registration machine Operator Assistant-Contract of Service

Work Locations:
• DFA Office of Consular Affairs (OCA),
ASEANA Bldg., Paranaque
• DFA NCR Central (Rob Galleria)
• DFA NCR West (SM Manila)
Project Duration: Dec 2023 – Sep 2024
Salary: P20,000.00 / month
Number of Vacancy: Seven (7)

Minimum Qualifications:

❖ Filipino citizen;
❖ Graduate of a Bachelor’s Degree preferably in IT-related courses or other relevant 4-year course;
❖ Preferably with working knowledge on computer hardware and software applications;
❖ Good written and oral communication skills;
❖ Good computer skill, able to do basic troubleshooting;
❖ With basic encoding experience; and
❖ With pleasing personality.

General Functions of the Position:

❖ Encourage and influence Filipinos to register as overseas voters;
❖ Evaluate the passport and other documents for identification purposes;
❖ Serve as interviewer of applicants and assist in the filling up of the application forms;
❖ Encode and edit demographics and capture biometrics of the applicants;
❖ Conduct daily backup of applications received;
❖ Assists DFA-OVS in implementing the Overseas Voting Registration
❖ Will be assigned to DFA-OVS or to OCA and COs Central and West; and
❖ Perform other duties as may be determined by the Secretariat

Administrative Assistant II-Contract of Service

Office: Office of Asset Management and Support Services (OAMSS), Roxas Blvd., Pasay City
Vacancy: One (1)
Salary: PhP 23,692.80

Minimum Qualifications:

•Filipino citizen;
• Bachelor’s degree in Information Technology, Public Administration or equivalent;
•Fresh graduates are encouraged to apply;
•Written and oral communication skills;
• Computer skills;
• Knowledgeable in Office productivity tools; and
• Knowledgeable in the use of Google Workspace applications.

General Functions of the Position:

❖ Provide administrative assistance on the progression of centralized IRMS;
❖ Information gathering on the development and future implementation of IRMS which includes Foreign Service Posts Consular Offices;
❖ Assist the System Creator by providing data and necessary documentation;
❖ Other duties pertinent to the centralized IRMS; and
❖ Other duties as may be instructed and required by the Director or Unit Head

Computer Maintenance Technologist I-Contract of service

Office: Office of Asset Management and Support Services (OAMSS), Roxas Blvd., Pasay City
Vacancy: One (1)
Salary: PhP 32,400.00

Minimum Qualifications:

• Filipino citizen;
• Bachelor’s degree in Information Technology or a related field;
• Two (2) years of relevant work experience after graduation;
• Basic knowledge with installing, configuring and administering windows server;
• Basic knowledge in network fundamentals, routing protocols and concepts, LAN switching
and wireless and accessing the WAN;
• Knowledgeable in VMWare configuration;
• Knowledge in advanced networking;
• Troubleshooting skills;
•Written and oral communication skills;
• Cisco Certified Network Associate (CCNA) Certificate is not required, but is an advantage

General Functions of the Position:

❖ Perform preventive maintenance, basic testing and corrective maintenance on computer peripherals and computer networks;
❖ Assist the Network Administrator in the implementation of Disaster Recovery Hyper-Converged Infrastructure Project Phases 1 and 2;
❖ Provide technical assistance in the configuration and setup of Cisco equipment and devices pertinent to the project;
❖ Monitor the performance and ensure connectivity and accessibility of hosted applications;
❖ Assist in troubleshooting and configuration of servers and hosting of various applications; and
❖ Perform other duties and responsibilities as may be assigned.

Computer Programmer I- Contract of service

Office: Office of Asset Management and Support Services (OAMSS), Roxas Blvd., Pasay City
Vacancy: One (1)
Salary: PhP 32,400.00

Minimum Qualifications:

•Filipino citizen;
• Bachelor’s degree in Information Technology or a related field;
• Two (2) years of relevant work experience after graduation;
• Knowledgeable in MySQL, SQLServer, and Oracle;
•Written and oral communication skills;
• Excellent computer programming skills;
• Troubleshooting skills; and
•Working knowledge of Microsoft Office tools

General Functions of the Position:

❖ Documentation of Data;
❖ Data gathering for Global Document Management System (DMS);
❖ Programming/coding and configuration of the Global DMS;
❖ Troubleshooting and technical support;
❖ User training;
❖ Server management;
❖ Performance of functions pertinent to the Global DMS; and
❖ Performance of other duties as may be instructed by the Director, Assistant Director, IT-MISS Supervisor, or the Unit Head.

Computer Programmer I (ioS developer)- Contract of service

Office: Office of Asset Management and Support Services (OAMSS), Roxas Blvd., Pasay City
Vacancy: One (1)
Salary: PhP 32,400.00

Minimum Qualifications:

• Filipino citizen;
• Bachelor’s degree in Information Technology or a related field;
• Two (2) years of relevant work experience after graduation;
• Proficient in Swift, Objective-C, JavaScript + React Native and Cocoa Touch;
• Knowledgeable in Apple’s design principles and application interface guidelines;
• Knowledgeable in iOS back-end services;
• Knowledgeable in C-based libraries;
• Experience with iOS Frameworks such as Core Data and Core Animation;
• Familiarity with push notifications, APIs, and cloud messaging;
•Written and oral communication skills;
• Excellent computer programming skills as well as troubleshooting skills.

General Functions of the Position:

❖ Design and build applications for the iOS platform;
❖ Ensure the performance, quality, and responsiveness of applications;
❖ Collaborate with a team to define, design, and ship new features;
❖ Produce clean, efficient code based on the specifications;
❖ Identify and correct bottlenecks and fix bugs;
❖ Help maintain code quality, organization, and automation;
❖ Implementing application updates;
❖ Troubleshooting, debugging, and upgrading existing Information System;
❖ User training and technical support;
❖ Server management; and
❖ Performance of duties as may be instructed by the Director, Assistant Director, IT-MISS Supervisor, or the Unit Head.

Data Machine Operator I- Contract of service

Office: Office of Asset Management and Support Services (OAMSS), Roxas Blvd., Pasay City
Vacancy: One (1)
Salary: PhP 23,692.80

Minimum Qualifications:

•Filipino citizen;
• Bachelor’s degree in Information Technology or equivalent;
• One (1) year of relevant work experience after graduation;
•Fast typing skills;
• Excellent knowledge of MS Office applications;
•Working knowledge of office equipment and computer hardware and peripheral devices;
• Excellent computer skills as well as troubleshooting skills;
• Basic understanding of databases; and
•Written and oral communication skills

General Functions of the Position:

❖ Update and review data in the database of properties in the Department, Consular Offices, and Foreign Service Posts;
❖ Update and review data in the Property and Inventory Management System;
❖ Perform regular backups to ensure data preservation;
❖ Manage and keep database record on the issuance/distribution of official mobile phones;
❖ Monitor the subscription of mobile phone plans in coordination with appropriate offices; and
❖ Perform other functions as may be required by the Director or Unit Head

How to Apply

Interested applicants are requested to submit in PDF format the following requirements via email at
[email protected] and write in the subject line Application for Desired Position (COS):
• Duly accomplished DFA application form with colored photo (https://dfa.gov.ph/images/2022/F orms/DFA_Application_Form_Revision_02.pdf
• Duly accomplished Work Experience Sheet (https://dfa.gov.ph/images/2018/job-vacancies/September/03/WorkExperience-Sheet.pdf)
• Updated resumé
• Copy of transcript of records AND diploma
• Valid NBI clearance (or proof of renewal or new application)
Certificate/s of Good Moral Character from current/previous employer or school, whichever is applicable, may be required by HRMO during the selection process.

Qualified applicants will receive a notification at the email address indicated in their application form.
Deadline of submission of application is on 16 January 2023 at 5 pm.